JOIN US

The Lost Estate (TLE) is London’s master experience maker. It turns the stories of great art into transformational shared experiences, creating original productions filled with theatre, music, hospitality, and immersive design.

KEY DUTIES AND RESPONSIBILITIES

1. Strategy, Forecasting & Budgeting

• Work closely with the Managing Director and Founders to develop our financial strategy.
• Assist with the preparation, design, and maintenance of show, project, and annual budgets.
• Developing rolling forecasts and what-if models to help guide a rapidly growing and changing business.
• Advise on the financial viability of new business development.
• Lead on financing options, including leasing and debt finance.

2. Control & Process

• Adopt an approach of continuous improvement suitable for a fast-growth business.
• Maintain strong internal controls, with clear documented procedures.
• Design, maintain and iteratively improve the financial tech stack.
• Develop and control budgets across departments, identifying cost-reduction opportunities.
• Ensure all financial aspects of the business comply with legislation and develop compliance across the organisation.
• Manage cash flow, treasury and working capital to minimise risk.

3. Reporting

• Responsible for producing the monthly Group management accounts, including the Group consolidation.
• Responsible for the year-end statutory accounts, working with outsourced accounting firm.
• Working with department heads to deliver meaningful reports.

4. Management and Finance Administration

• Oversee the day-to-day accounting for the company.
• Manage the monthly financial timetable and coordinate with the team.
• Oversee and be accountable for payrolls, including staff benefits, expenses and pensions.
• Preparation and submission of VAT returns.
• Manage one direct report.
• Oversee the business insurance renewal process.
• Ensuring asset registers are correctly set up and maintained across departments.

ROLE REQUIREMENTS

1. Personal Skills

• Analytical.
  • Meticulous attention to detail.
  • Excellent Problem-solving skills.
  • Result-focused.

• Team player.
  • Excellent team management and delegation skills.
  • Proactive, self-starter, driving tasks through to conclusion.

• Avid learner.
  • Always first to spot industry trends, changes in platform best practices, and emerging technologies.
  • Enthusiasm to obtain new skills and knowledge.
  • Adaptable to change and possess a willingness to embrace innovative ideas and new processes.

• Live experience lover.
  • Fundamentally a lover of live arts – music, theatre etc. – and experiences. Deeply passionate about The Lost Estate’s work and the process of making genuine world-class arts experiences.
  • Able to reconcile and merge commercial responsibilities with the artistic integrity and long-term vision at the heart of the brand.

2. Technical Skills

• Thorough knowledge of accounting principles, best practices and procedures, with proven experience in:
  • Creating financial statements.
  • Running an efficient month-end process and year-end close.
  • Financial regulations and legislation, including UK VAT compliance requirements.
  • Implementing financial systems.
  • Forecasting and budgeting.

• Excellent software and tech skills, including:
  • Thorough knowledge of major accounting software packages, especially QuickBooks and Xero.
  • Advanced spreadsheet skills are essential.

DATES, PAY AND BENEFITS

• Full Time Position commencing ASAP
• Salary: £65,000-£75,000 depending on experience
• Hours: 40 hours per week
• Holidays: 30 days annual leave, including public holidays + one further day of annual leave for each year worked at the company
• Probation period: 6 months
• Benefits including:
  • Free tickets to The Lost Estate shows (subject to availability)
  • Staff discount on drinks at The Lost Estate shows
  • Company pension scheme
  • Training and development program
  • Extra day off for your birthday
  • Social events and team-building days
  • Remote working (subject to business requirements)

HOW TO APPLY

To appy for the role, please send a CV and a short cover letter (setting out how your experience and skill set matches the role requirements) to:
hr@thelostestate.com
(please mark the subject line ‘Financial Controller Vacancy’)

Closing date: Friday 13th October, 2023

The Lost Estate is committed to being an equal opportunities
employer. We welcome applications from all, particularly those who are underrepresented in our sector.

Please note: The Lost Estate has a responsibility to ensure that all employees are eligible to live and work in the UK. If you are made an offer of employment, this will be subject to us verifying that you are eligible to work in the UK.

Click to view job description

The Lost Estate (TLE) is an immersive hospitality and arts company that brings classic stories to life, creating fantastical immersive worlds, packed with dining, mixology, theatre, and world-class performance.

This is a full-time role at the company, responsible for the daily upkeep of our venues, building compliance and risk assessment, managing maintenance contractors, managing and receiving deliveries and advising on facilities/maintenance issues on any prospective TLE sites we wish to acquire in the future.

WHO YOU ARE

The right candidate is a good all-round ‘handy person’, ideally with experience in fixing and maintaining commercial kitchen equipment. Experience in complying with FRA and other building H&S regulations is essential, as is a great network of facilities contractors. At least 1-2 years experience in a hospitality or theatre venue would be desirable, as would a current UK drivers licence.

THE DAY-TO-DAY JOB

A typical day might include fixing a faulty oven, replacing a leaking tap, unblocking a toilet or rehanging a door. You would have plenty of facetime with the cleaning, sanitary and waste collection contractors that pass through our doors. Deliveries will come and go through the day, and you’ll be on hand to receive and inventory. Admin time will focus on the development and upkeep of our building H&S policies, reviewing and actioning FRA points, working with our production team on incoming shows and how they are effectively designed to meet the best possible audience safety standards.

PERSON REQUIREMENTS

Essential:

• Good all-round ‘handy person’ skills, including basic plumbing, electrics, carpentry and digital infrastructure
• The ability to learn basic kitchen equipment maintenance
• Experience in FRA, Building H&S and compliance regulations
• Expereince with and a great network of, facilities contractors, such as waste and sanitary collection, cleaners and utilities providers

Desirable:

• Experience working in theatre or immersive venues
• Their own transportation + valid UK drivers licence
• First Aid Training
• Fire Marshall Training
• To live within 30 minutes travel of the site (as you will be the on-call contact for fire alarms and security systems)

DUTIES AND RESPONSIBILITIES

Upkeep and Fixes:

• Equipment – able to monitor and maintain day-to-day kitchen and bar equipment
• Appliances – able to monitor and maintain electrical/digital appliances on site
• Plumbing – able to fix most common plumbing issues

Venue Management:

• The day time Fire Marshal and First Aider for the building on site early until handover to show venue team
• Responsible for maintaining and overseeing all CCTV, security and fire systems
• Keeping the FRA up to date
• Managing building H&S and risk assessments, meeting all relevant HSE requirements
• First Call responder for out of hours Fire + Security alerts (ideally this person has their own transportation and/or lives close to site)
• Being the building contact for our sub-tenants

Managing Contractors:

• Managing rubbish removal, including regular waste management and ad hoc removals and skips and contractor relationships
• Managing the cleaning teams/on boarding/schedules/relationships etc
• Onboarding and safety management of freelance contractors: fire+security, plumbers, electricians, carpenters, builders
• Assisting to manage set get-ins and get-outs and all contractors involved

Supply and Delivery:

• Managing routine deliveries: alcohol, kitchen etc and confirming delivery inventory
• Managing routine ordering and filing systems of regular suppliers
• Daytime door management: accepting post and deliveries and getting these to the relevant people

Managing the inside and outside of the property including:

• To manage the correct use of all CCTV footage and the CCTV system, monitoring the footage when required
• The cleanliness and upkeep of the outside areas including the astro turf, the parking lot and all back areas
• Plants, grass and foliage maintenance
• Weeding, raking and sweeping of leaves
• Clearance of and preparation for snowy or icy conditions
• Routine clearance of drains in the parking lot and on the roof
• Managing storage and areas susceptible to dumping

Technical theatre:

• Working with our freelance design teams on the set, lighting and sound designs for our productions, ensuring they meet H&S regulations, hospitality and production requirements and create an amazing audience experience
• Working with our freelance production managers, production electricians and other technical crew to collaboratively deliver our production fit ups, gets outs and technical rehearsals safely, smoothly and to a high level of finish

DATES/PAY/BENEFITS

• Full Time Position commencing ASAP
• Salary: £34,000 – £40,000 depending on experience
• Hours: 40 hrs/week
• Holidays: 30 days annual leave, including public holidays
• Probation period: 3 months

Benefits including:

• Free tickets to The Lost Estate shows (subject to availability)
• Staff discount on drinks at The Lost Estate shows
• Company pension scheme
• Training and development program
• Extra day off for your birthday
• Social events and team building days

To appy for the role, please send a CV and a short cover letter (setting out how your experience and skill set matches the role requirements) to: hr@thelostestate.com (please mark the subject line ‘Facilities and Maintenance Vacancy’)

Closing date: 24th November 2023, 5pm

The Lost Estate is committed to being an equal opportunities employer. We welcome applications from all, particularly those who are underrepresented in our sector.

Please note: The Lost Estate has a responsibility to ensure that all employees are eligible to live and work in the UK. If you are made an offer of employment, this will be subject to us verifying that you are eligible to work in the UK.